HR departments of all sizes are generally confronted with the identical issues. All of them have a backlog of tasks that eat away at their time and assets.

However fashionable cell expertise makes it simple to streamline HR processes. By automating repetitive HR duties, you possibly can minimize prices, cut back errors, and enhance productiveness company-wide.

When carried out appropriately, HR course of automation delivers compounding effectivity all through your complete group. Not solely does it save time inside your HR division, however the remainder of your workers additionally advantages. As a substitute of ready hours or doubtlessly days for easy HR requests, they will entry assets and get assist in seconds by HR automation and self-service instruments.

Learn on to study extra concerning the prime HR duties and processes which might be sensible and straightforward to automate. I’ll additionally present you some actual examples of the way it works from your personal customized cell app.

1. Worker Time Monitoring and Attendance

It’s stunning that 38% of companies within the US are nonetheless utilizing paper timesheets and bodily punch playing cards for attendance monitoring. That is even worse in Canada, the place 58% of firms are counting on these outdated techniques. 

A mobile-based time monitoring system permits workers to clock out and in with a easy faucet from their smartphone, no matter their location. 

You’ll be able to even arrange a GPS verification system to make sure accuracy for distant workers, discipline service staff, and different workers who don’t work in a conventional workplace atmosphere. This characteristic is usually utilized by development firms with workers and contractors reporting on to job websites.

Past clocking in and punching out, this HR automation eliminates numerous hours spent each week having to manually enter time playing cards into your payroll system, which is an error-prone course of.

Your new time and attendance system can robotically calculate hours labored, breaks, additional time, and extra—sending the whole lot on to your payroll system with ease.

Managers additionally get real-time visibility into who’s working, who’s late, and who is likely to be approaching additional time thresholds. You’ll be able to arrange prompt notifications about attendance points to cease small issues earlier than they grow to be bigger issues. 

2. Depart Request Administration

Managing worker time-off requests by e mail chains or paper varieties creates pointless friction in what ought to be an easy course of. 

Automating this HR course of by a extra sturdy system streamlines your complete workflow from request to approval whereas sustaining transparency for everybody concerned. 

You may give your workers the liberty to submit requests at any time from anyplace by your devoted worker app.

Your workers can examine remaining PTO and sick days from the app in actual time, robotically. It’s a lot extra environment friendly than having to request this info from HR whereas ready days for a reply. 

Going with a self-service strategy eliminates the back-and-forth communication that’s a headache for everybody concerned. You’ll be able to even ship push notifications to your workers when their go away requests are authorised, in order that they don’t need to examine their emails each hour whereas ready for a reply. 

HR groups and managers can implement go away insurance policies robotically whereas stopping scheduling conflicts. Potential protection points can be flagged robotically, and your complete crew can keep knowledgeable about who’s obtainable to cowl shifts and tasks when somebody is out.

3. Worker Onboarding

The worker onboarding course of units the tone for the way your group operates on day one. It needs to be quick but participating and informative—all whereas making certain a constant expertise throughout each division. 

Automating this HR perform with a cell resolution supplies new hires with all the crucial info they want earlier than they really begin. They will full varieties and paperwork electronically, assessment firm insurance policies, and watch welcome movies immediately from their smartphones.

This can be a big win for HR groups who will in the end get to spend much less time processing bodily paperwork and profit from a constant execution of repetitive duties.

You’ll be able to arrange your system to trace processes by onboarding checklists and robotically set off follow-up actions as new hires full sequential steps. Better of all, nothing will slip by the cracks. 

4. Worker Coaching and Growth

Past the preliminary onboarding course of, it’s necessary for HR groups to develop workers and supply them with the instruments they want for steady studying. However managing these kinds of ongoing coaching packages manually will be overwhelming.

Transferring to an automatic system places skilled improvement at your crew’s fingertips.

With a mobile-based studying resolution, workers can entry coaching supplies every time it most closely fits their schedule. Whether or not they’re at their desk, commuting, or working from house, the whole lot from interactive programs to video tutorials, quizzes, and certifications will be accessed by your organization’s cell app.

You’ll be able to even create customized studying paths on your workers based mostly on roles, expertise ranges, or profession aspirations to make sure probably the most related content material reaches the fitting folks.

From an HR and administration perspective, automation supplies unprecedented visibility into your group’s expertise panorama. You’ll have entry to detailed analytics concerning completion charges, evaluation scores, and information gaps for every division. 

The system will be set as much as robotically assign required compliance coaching reminders earlier than deadlines and challenge certificates upon completion. 

Learn Extra: The right way to Create Modules For Worker Coaching

5. Firm Information and Bulletins

Too many organizations at the moment nonetheless depend on mass emails that usually go unread when trying to ship necessary info to each worker. That is significantly ineffective in industries the place workers aren’t working from a pc or checking emails as a part of their day-to-day tasks.

When you have discipline service staff on the street or laborers engaged on job websites, I extremely doubt they’re going to see an e mail despatched to them in the course of the day. Checking emails after they get house after work most likely isn’t a prime precedence for them, both.

Delivering firm information and time-sensitive bulletins by automated push notifications is way more practical. You can too arrange a centralized announcement hub inside your inside communications app to supply much more visibility.

HR departments have tons of flexibility with how this communication system is about up.

Sure bulletins will be scheduled upfront whereas different notifications will be automated based mostly on customized triggers or actions. You’ll be able to goal particular departments or places and be sure that all messaging is delivered on the optimum time for optimum engagement. 

Buildfire helped ColonialWebb create an inside communication app that connects over 1,000+ workers in numerous departments throughout your complete area. You’ll be able to learn extra about this success story to get some inspiration on your personal app. 

6. Worker Suggestions and Satisfaction Surveys

HR groups can use a cell app to create automated suggestions loops that enable you to tackle issues earlier than they impression productiveness. 

Past fundamental annual surveys that fail to seize worker sentiment in the mean time, you possibly can arrange automated surveys based mostly on totally different triggers, actions, habits, or time.

For instance, you may wish to ship a survey to new hires after they’ve been onboarded to get their suggestions on the method. You can too ask for worker suggestions after an occasion, coaching session, or undertaking completion. 

The choices are nearly infinite right here. You’ll be able to attempt the whole lot from fast check-ins to complete satisfaction and well-being assessments. 

Anonymity is essential, which is simple to configure by your app.

You’ll additionally profit from detailed analytics and superior reporting that transforms uncooked information into actionable insights. This makes it simple for HR leaders and decision-makers to flag potential points and establish developments.

7. Advantages Administration

Advantages administration has traditionally been one of many largest factors of friction for HR departments. It’s time-consuming, labor-intensive, entails mountains of paperwork, and simply isn’t enjoyable to cope with.

The truth is, 70% of advantages administration work is spent on administrative duties. This is likely one of the the explanation why 42% of HR groups say they’re combating too many tasks. 

Automating advantages administration eliminates these issues. You’ll be able to flip your cell app into an interactive self-service software the place every worker will be walked by enrollment immediately from their smartphones.

Buildfire created an app for benePerks that handles all of this from a single supply of fact, and these options can simply be replicated on your personal firm’s app. 

Your workers can examine plans side-by-side, entry assets, and make extra knowledgeable decisions based mostly on their distinctive conditions. 

Staff can entry this info and make modifications to their information 24/7 from anyplace with out having to ship an e mail or name an HR rep (who would solely be obtainable throughout working hours).

This can be a win-win for everybody. If an worker has a query about their plan or advantages on a Friday night time, they will simply open the app and discover what they want as a substitute of getting to attend till Monday morning to attach with HR. And your HR workers received’t be bombarded with questions.

8. Firm Listing and Org Charts

For fast-growing firms, retaining observe of who does what turns into more and more difficult at scale. Conventional directories and org charts shortly grow to be outdated, and it’s significantly tough for newer workers to know the hierarchy inside the group.

Going cell with an automatic listing is the answer. This places all roles at everybody’s fingertips. 

Past fundamental contact info, these worker profiles can embrace expertise, undertaking expertise, languages spoken, and different related particulars that facilitate collaboration. 

Enabling a search performance permits crew members to shortly discover colleagues with particular experience and related expertise.

As soon as they discover the proper colleague that matches their wants, your workers can ship them an prompt message immediately by the app.

Not solely does this enhance productiveness and make life simpler on your worker in the mean time, nevertheless it additionally shifts the burden away from HR workers, who would in any other case need to discipline these kinds of inquiries regularly. 

9. Assembly and Useful resource Scheduling

Coordinating assembly areas and managing shared assets consumes a ton of hours at scale when dealt with manually. So if you happen to’re bored with counting on e mail chains to seek out obtainable occasions and double-booking convention rooms, you possibly can simply automate this course of by an inside worker app.

Your workers can entry the assets they want by the app, click on the day and time they want, and reserve the house in just some clicks.

The time slot will robotically be blocked, which is able to stop double bookings.

You can too combine different shared calendars to make sure folks don’t ebook conferences, areas, or assets throughout occasions after they produce other commitments. 

HR leaders can accumulate info by the app to get detailed utilization analytics and decide issues like which areas are within the highest demand, when peak reserving occasions happen, and the way effectively assets are getting used. 

This streamlined strategy not solely saves time for everybody concerned but additionally ensures your assets are aligned with precise firm wants. 

Ultimate Ideas

HR course of automation improves productiveness organization-wide. It prevents burnout inside your human assets division whereas making HR interactions extra environment friendly for each worker.

There are many instruments available on the market to deal with these automations individually, however they require you to buy separate merchandise and onboard your workers to the whole lot. This isn’t very environment friendly and is counterproductive to what you’re attempting to perform (plus it’s costly).

Some devoted HR software program can present quite a few options from a single system. However these instruments will be inflexible, and also you’re restricted by the platform’s capabilities.

Creating your personal inside worker cell app is the optimum resolution. It’s the simplest approach to give each worker full entry to HR assets 24/7 from anyplace whereas supplying you with limitless customization capabilities for different options. 

You’ll be able to combine the app with different instruments, arrange prompt messaging, and add different options which might be past the scope of HR.

With platforms like Buildfire, you don’t must lay our a fortune and have an in-house crew of builders to make this occur. You’ll be able to construct it your self utilizing our no-code app builder or allow us to deal with it for you. Begin your 30-day free trial at the moment or ebook a free demo to study extra.